Regional Business Administrative Specialist

Parker, Colorado
BrightView Landscape Development

Looking for an opportunity where success comes naturally? Then you may have found your perfect fit.  We’re looking for a Regional Business Administrative Specialist (Payroll, Accounts Receivable and/or Accounts Payable) to join our team.

Payroll:

  • Daily work with Electronic Time Capture Program/Payroll and collaborating with supervision in the field with process and compliance
  • Complete Certified Pay reporting to clients weekly as required and follow up with clients to ensure certified pay has no errors and is accepted with no errors
  • Complete monthly OCIP reporting to clients as required
  • Ensure all payroll is processed in accordance with documented SOX controls

Accounts Payable:

  • General Contracts knowledge for Formal and Casual subcontract administration
  • Work collaboratively with Field, Procurement and Corporate Accounting teams on 3-way match processing
  • Prepare timely month-end closing activities as needed
  • Provide audit support to internal/external auditors and corporate tax team as requested throughout the month

Accounts Receivable:

  • Create monthly progress AIA Invoice documents in JDE
  • Create monthly pay apps on client’s forms, if applicable and send out
  • Establish good working relationship with client for prompt pay app approval and payments.
  • Enter monthly pay apps into Textura or other client billing software, if applicable.
  • Make collection calls to clients for payment status throughout the month until resolved paid.
  • Work with vendors/suppliers to obtain monthly lien waivers, if applicable.

General Administration:

  • Interact with branch teams on processing and completing Payroll, Accounts Payable, AR, Contracts and General Administrative matters
  • Provide back up to other Administrative Team Members with Payroll, Accounts Payable, Accounts Receivable and any other facets of the administrative responsibilities as deemed necessary
  • Facilitate and demonstrate continuous effort to foster collaboration with cross – functional teams, improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality seamless customer service
  • Maintaining positive relationships with all branch team members (internal clients)
  • A team player, supportive business partner and a “roll up your sleeves to get the job done” attitude
  • Ability to foster and maintain a good team environment
  • Produce, revise, and send written communication including memos, letters, and flyers
  • Ensuring Accountability for work performed
  • Answer phones for branch if applicable
  • Run reports as needed/directed by Branch Team Members
  • Filing (electronically) of various types for job files as needed
  • This position is not remote unless dictated by the State of CO due to COVID
  • High proficiency in Microsoft Office Products (Excel, Word, Outlook)
  • Strong multi-tasking skills with the ability to work in fast paced environment
  • Strong verbal and written communication skills with strong suits to investigation and research
  • High attention to detail with strong organizational skills
  • Takes initiative to identify and resolve issues
  • Flexibility to learn new systems
  • Special projects as assigned

You might be a good fit if you have:

  • Minimum 2-3 years of Office Management experience
  • Bachelor’s degree in Business Administration and/or Accounting (preferred)
  • Minimum 5 years of relevant Payroll experience including Certified Pay weekly reporting; knowledge of Electronic Time keeping a plus
  • 2-5 years Accounts Payable experience (preferred)
  • 2-5 years Customer Service experience (preferred)
  • Construction industry experience

And while not mandatory, it would be great if you also have:

  • Bilingual (Spanish) preferred
  • JD Edwards/Oracle experience a plus

Here’s what to know about working here:

At BrightView, we’re a tight-knit team who are as passionate about caring for our clients as we are about each other. Though we’re the nation’s leading landscape company, we maintain a small company feel and supportive environment that makes our team members feel at home.

If you’re looking to join a team of talented go-getters who tackle big vision projects other companies could only dream of, you might just have found your match. With our range

Job Position Type
Regular Full-Time
Job ID
34334
Last Updated
Pay Range
$55,000 - $65,000