Branch Administrator

Plymouth, Minnesota
BrightView Landscape Services

Looking for an opportunity where success comes naturally? Then you may have found your crew. We’re looking for a Branch Administrator to join our team.

Here’s what you’d do:

You’d be the glue that holds the branch together, supporting your team and Branch Manager by handling the administrative functions of the branch. You’d serve as the key contact for employees, clients, regional management, and corporate.

You’d be responsible for:                                                          

  • Billing:
    • Contract
    • Obtain approved billing from Account Manager, Branch Manager and Operations Manager
    • Enter billings into billing system
    • Print coupons/bills
    • Mail invoices and Email invoices
    • Set up new contracts in billing system
  • Work Order/Snow/Irrigation/Other:
    • Obtain approved billing from Account Manager, Branch Manager and Operations Manager
    • Pull work order copies from work order book
    • Enter billings into billing system
    • Print coupons/bills
    • File 1 copy in client work order billing file
    • Mail invoices
    • Record billing in work order log
    • Record checks and make deposits
  • Accounts Receivable:
    • Run aged receivables report weekly
    • Note all amounts over 30-45 days for follow up
    • Review notes on outstanding invoices from Branch Manager, Account Manager, and/or prior calls
    • Determine and advise Branch Manager on appropriate collection methods, communications, and resources. Call appropriate customer contacts to check on payment status
    • Make notes from call or log into AR system
    • Fax or email invoices as necessary
    • Send collection letters as necessary
    • Compile background information for legal actions; participate in collection lawsuits as necessary.
  • Accounts Payable:
    • Issue Purchase Order (PO) numbers to authorized Branch Team members
    • Complete PO information and get signatures
    • Maintain accurate PO binder and log
    • Match invoices to PO’s
    • Follow up on purchases made without a PO
    • Record invoice in PO book
    • Request add a vendor via intranet, if new vendor needed
    • Enter invoices into AP system
    • Submit address changes as necessary to Corporate AP
    • Get RM or BM approval if vendor payment is less than 45 days
    • Run A/P edit report weekly and balance to invoices (keep a copy of the edit list)
    • Mail alphabetized invoices to Corporate with 1 copy of the edit list 
  • General office duties:
    • Answer phones; determine appropriate personnel to respond to various inquiries
    • Order supplies based on assessment of needs and budget resources
    • Run reports as directed by Branch team members
    • Stamp outgoing mail and sort incoming mail
    • Prepare client proposals, contracts, correspondence and other miscellaneous items
    • Filing, including job file maintenance

You might be a good fit if you have:

  • 2- or 4-year degree in business or a related field and/or a minimum of 3 years experience in a business office with accounting related responsibilities.

Here’s what to know about working here:

At BrightView, we’re a tight-knit crew who are as passionate about caring for our clients as we are about each other. Though we’re the nation’s leading landscape company, we maintain a small company feel and supportive environment that makes our team members feel at home.

If you’re looking to join a crew of talented go-getters who tackle big vision projects other companies could only dream of, you might just have found your match. With our range of services, including landscape design, development, maintenance and enhancements, there’s no limit to what we can do, and what you can achieve.

In addition to industry-leading development opportunities, you’ll also have benefits and perks like:

  • Competitive salary
  • Paid time off
  • Medical, dental, and vision insurance

Think you’ve found your crew?

 

BrightView is an Equal Employment Opportunity and E-Verify Employer.

Job Position Type
Regular Full-Time
Job ID
27887
Last Updated